1. Who We Are
The Dr. Deborah Salmon Foundation ("DSF," "we," "our," or "us") is a Massachusetts 501(c)(3) nonprofit organization dedicated to empowering young people through sport, education, and community service. We operate the website at drdeborahsalmonfoundation.org and administer programs, events, and initiatives in furtherance of our charitable mission, including but not limited to The Berkshires Cup annual soccer tournament. This Privacy Policy explains how we collect, use, disclose, and safeguard your information across all of our activities.
2. Information We Collect
We may collect the following types of information:
- Personal identification information: name, email address, phone number, and mailing address when you submit a form, register a team, make a donation, sign a waiver, or contact us.
- Payment information: payments are processed securely through Stripe. We do not store credit card or payment details on our servers.
- Tournament registration data: team name, player names, emergency contact information, and date of birth provided during registration or waiver submission.
- Volunteer information: availability, role preferences, and contact details provided when you sign up to volunteer.
- Usage data: browser type, IP address, pages visited, and time on site, collected automatically via standard web server logs.
3. How We Use Your Information
We use the information we collect to:
- Process tournament registrations, donations, and volunteer sign-ups
- Communicate with you about your registration, the event, or your inquiry
- Send updates or event announcements (you may opt out at any time)
- Fulfill legal and safety obligations, including maintaining waiver records
- Improve our website and services
- Comply with applicable law and protect the rights of DSF and event participants
We do not sell, rent, or trade your personal information to third parties for marketing purposes.
4. Third-Party Services
We use the following trusted third-party services to operate our site:
- Stripe: secure payment processing. See stripe.com/privacy.
- Formspree: form submissions (contact, waiver, volunteer). See formspree.io/legal/privacy-policy.
- Google Fonts: typography. Google may collect limited usage data.
These providers are contractually obligated to handle your data securely and only for purposes we specify.
5. Cookies and Tracking
Our website may use cookies to improve your browsing experience. You can instruct your browser to refuse cookies, though some parts of the site may not function properly if you do. We do not use third-party advertising cookies or behavioral tracking tools.
6. Data Retention
We retain personal information for as long as necessary to fulfill the purposes described in this policy and comply with legal obligations. Tournament waivers are retained for a minimum of seven (7) years following the event date.
7. Children's Privacy
Our services are not directed to children under the age of 13 without verifiable parental consent. When a participant is under 18, we collect parental or guardian information as part of the registration and waiver process. If you believe we have inadvertently collected information from a child without appropriate consent, please contact us immediately.
8. Your Rights
You may have the right to request access to, correction of, or deletion of your personal information, subject to legal retention obligations. You may also opt out of marketing communications at any time by emailing us or clicking "unsubscribe" in any email we send.
9. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your personal information. However, no method of transmission over the internet is 100% secure.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be reflected by the "Last updated" date at the top of this page. Continued use of our website after changes are posted constitutes acceptance of the updated policy.
11. Contact Us
If you have questions about this Privacy Policy or how we handle your information, please reach out:
Pittsfield, Massachusetts
Email: info@drdeborahsalmonfoundation.org
We will respond to all privacy-related inquiries within 30 days.